22 Oct How to Take Minutes at a Board Meeting
Board meetings are the place where crucial decisions are made. It’s not unusual for a business to decide its entire management structure via an election at a board meeting. The quality of your board meeting minutes is critical and it’s important to ensure that they’re completed as efficiently and accurately possible.
An outline or template which is based on the agenda prior to the time makes it easier for the person taking the minutes to keep up with the conversation and note relevant information. It’s also beneficial to have a list of all attendees so that they can be checked off when they arrive. This will help save time and make it simpler to create the minutes of the board at the end of the meeting.
Don’t get too personal. It is best to keep the minutes unbiased and avoid discussing personal disagreements, arguments as well as political opinions or idle chat. Also, keep out any discussion about the personal life of any individual member or if any personal stories are shared that are unrelated to the business at hand.
It is important to document every vote which include who made the motion, who seconded it, the exact language and if the motion was ratified. It’s also recommended to record the number of yays as well as the nays for each item, and the reasoning behind any votes that were abstained from or opposed. This will be helpful in click to find out more the event of legal challenges in the near future.