22 Oct How to Facilitate a Successful Online Board Meeting
Online board meetings are an excellent way directors can be part of the making of decisions without having to travel. Online meetings can be less effective than face-to-face meetings due to specific challenges. Internet connections can be choppy or devices may restart inconveniently. However, if you follow best practices for conducting productive virtual meetings, you can ensure streamlined workflow and strong engagement among the board members.
A dynamic agenda is the initial step to a successful online meeting. Having a clear agenda with each topic clearly defined will boost efficiency and help keep the meeting on track throughout its duration. The agenda should be distributed to attendees one week before the meeting to allow them to review it and provide feedback. This will give attendees the chance to prepare questions or do research before the meeting.
During the https://www.yourboardmeeting.org/statutory-requirements-for-board-composition-in-different-countries actual meeting, the chair should be attentive to everyone. This will prevent one person from dominating the discussion. It’s also vital that everyone attends the meeting with a microphone and speak clearly. In addition, the chair should be alert for those who are having difficulty using the technology and encourage the attendees to speak out. The chair should avoid using slides to convey information during meetings. Slides can be distracting and frequently consume too much time to read.
The chair should ensure that the minutes are saved and recorded for future use. The minutes should be as thorough as is possible, but they should be free of personal opinions or discussions that aren’t pertinent to the business at hand.