17 Oct How to Choose the Best Document Management Software
You may be looking to create an archive of digital files or allow the creation of documents on a daily basis, a solid document management system will simplify workflows and let you manage your files effectively. The best DMS is based on your individual business requirements, so you should consider what features you’re looking for in a software solution before selecting a particular platform.
To get the most value out of your document management software, look for one that is compatible with all of your file formats and offers multiple methods for uploading documents including scanning, web uploads and cloud storage. Also, you’ll need a platform that is scalable enough to accommodate the growth of your team. Finally, find the one that gives you an opportunity to try a trial for free and simplified search features for simple navigation.
The top three best document management softwares include eFileCabinet, which is a powerful cloud-based tool for remote teams. Its desktop app and mobile application keeps employees connected to the central software regardless of where they are working and its eDiscovery feature enables users to access documents to review and redact. Another option to consider is Rubex that combines document management with artificial intelligence to automate categorization as well as data capture. The software organizes files according to names and content. It’s an essential tool for busy departments like accounting or human resources that handle tons of documents every day.
Look for a solution that has an adjustable pricing model to satisfy your budgetary needs and future growth. For example, isoTracker has several pricing different levels, and a user-friendly interface that lets you compare prices including the price per user and storage prior to calling an agent. The platform is geared towards mid-sized to large-sized businesses and comes with powerful collaboration tools.